It has been brought to our attention that EHS Housing has recently been cold calling our speakers offering accommodation for a named Fusion conference. Please note that we have no association with EHS Housing and they are acting on our behalf without our permission. We strongly advise that any calls from EHS Housing are ignored or ended immediately. If you are contacted by EHS Housing, please notify us immediately.
All Fusion registration fees are inclusive of accommodation (for three fixed nights) and reservations are handled internally, entirely by Fusion Conferences. If you have any questions concerning your accommodation, please contact Fusion Conferences directly via email@example.com.
Fusion Conferences Limited (“We”) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Fusion Conferences Limited, a company registered in England & Wales with registration number 06619510 and whose registered office address is Unit 5D Lynx Business Park, Fordham Road, Snailwell, Newmarket, Suffolk, CB8 7NY.
We are registered for the purposes of The Data Protection Act 1998 with the Office of the Information Commissioner under registration number Z3304501.
INFORMATION WE MAY COLLECT FROM YOU
We may collect and process the following data about you and will endeavour to keep this information up-to-date, accurate and complete:
We will ask you to upload to our site an abstract outlining your current research, findings and results and you consent to this information forming part of our abstract booklet which will be circulated to all delegates at your chosen conference. If you are uploading this information on behalf of any delegate forming part of your Booking then you confirm to us that you have first obtained each delegates express consent to the uploading of their research data, findings and results.
We cannot be held accountable nor liable in any way for any information that you upload to our site, whether for the purposes of forming part of the abstract booklet or otherwise, in the event that such uploaded information contained sensitive information which, if published, could impact upon the commercial viability of your research or the availability of any Intellectual Property Right protections available at law in any jurisdiction.
Where we have collected information from you in relation to materials that you have uploaded to our site for inclusion in our abstract booklet which will be circulated to all delegates at your chosen conference an abstract outlining your current research, findings and results for the purposes of being included into
On occasion it might be necessary for us to collect information such as your race, health or religion which may be considered ‘sensitive personal data’ under the Data Protection Act 1998. Where this information is collected it is in order for us to be able to enhance your conference experience and to permit us to give any relevant specific information in relation to your Booking with us and we will only accept such information on the condition that we have your positive consent.
Where you provide personal information in relation to a third party through our site you will use your best endeavours to ensure the accuracy of the information provided and where appropriate you confirm that you have obtained the consent of the third party to the disclosure of their personal information for the purposes of placing any booking.
IP ADDRESSES AND COOKIES
We may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
In order for us to ensure that we carry out your instructions to us accurately, to improve services and for security and fraud detection purposes, we may monitor and record telephone calls, electronic communications and web traffic.
WHERE WE STORE YOUR PERSONAL DATA
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, processing and the fulfilment of your booking with us, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
All information you provide to us is stored on our secure servers and any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site and accordingly any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
USES MADE OF THE INFORMATION
We use information held about you in the following ways to:
We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by post or telephone.
If you are an existing customer, we will largely contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you, but on occasion we may also look to provide you with materials through the post.
If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.
If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data (the Booking Form).
DISCLOSURE OF YOUR INFORMATION
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may disclose your personal information to third parties:
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Version dated 1st September 2012.